Privacy Policy

This policy explains how EUROEXPO FAIRS SRL, the organiser of All2Print Show, processes the personal data of website visitors, exhibitors, partners and participants in the events organised at the ROMEXPO Exhibition Centre. The text is based on the EUROEXPO document “F6 – Personal data protection”, which is part of the set of participation forms.

Who processes the data (the controller)

EUROEXPO FAIRS SRL, a Romanian legal entity whose main object of activity is the organisation of exhibitions, trade fairs and congresses.

• Registered office: Bucharest, 7 Expoziției Boulevard, Sector 1, postal code 012101;
• Trade Register number: J40/8828/2014 (EUID J2014008828401);
• Tax ID: RO 33423058;
• Telephone: 021 321 60 30, fax: 021 321 60 35;
• All2Print Show email: all2printshow@euroexpo.ro;
• Legal representative: Ms Camelia Buda, General Manager.

EUROEXPO FAIRS SRL processes personal data under appropriate technical and organisational security conditions, in compliance with the legislation in force: national legislation and European Union law, including Regulation (EU) 2016/679 (GDPR).

What data we collect and how

We process personal data received directly from the data subjects, in the course of commercial or contractual relationships and of participation in the trade fairs, exhibitions and events organised at the ROMEXPO Exhibition Centre.

The data is collected either only with your consent, if you provide it knowingly, voluntarily and on your own initiative, or at the request of EUROEXPO FAIRS SRL. This happens, for example, through contractual documents, through the Application/Contract form, through online forms (the contact form, the Request an offer form, the services order form), through subscribing to the newsletter, through taking part in prize draws and competitions or by filling in the registration forms on the website.

We may request data such as: first name and surname, signature, telephone or fax, email address, workplace and position.

Processing of personal data means any operation performed on it, by automated or non-automated means: collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, blocking, erasure, destruction and archiving.

Whose data we process

• individual clients of EUROEXPO FAIRS SRL and their representatives or proxies, legal or contractual;
• the representatives, proxies and contact persons of business partners: contractual partners, exhibitors, co-exhibitors, organisers and co-organisers.

Data subjects must provide complete, up-to-date and correct data. Refusing to provide the necessary data may make it impossible to carry out the contractual or business relationship or to provide the services of EUROEXPO FAIRS SRL.

Purposes of processing

• organising trade fairs, exhibitions, salons and other specialised events or shows;
• carrying out the commercial and contractual activity of EUROEXPO FAIRS SRL;
• invoicing and collecting the value of the services provided;
• marketing, promotion, advertising, publicity, competitions and promotional lotteries, including sending general or personalised commercial offers; developing and improving services;
• operational management;
• managing client relations and commercial communication with clients and suppliers, by any means of communication;
• fulfilling legal obligations;
• communication with public bodies, authorities and institutions or institutions of public interest;
• audit, control and supervision activities;
• archiving and statistical purposes;
• collecting and recovering outstanding debts;
• resolving disputes and litigation, enforcing court or arbitral judgments.

Processing is carried out to perform the contract, to fulfil legal obligations, to pursue the legitimate interests of EUROEXPO FAIRS SRL or on the basis of your consent, in the case of direct marketing. We process data only to the extent necessary for the purposes above, in compliance with the legal security and confidentiality measures.

Who the data may be disclosed to

We regard all the information collected from you as confidential. We do not share it with third parties without your express and prior consent, except with the organisers and co-organisers of events at the ROMEXPO Exhibition Centre and with business partners, in the situations described below.

The recipients of the data may be:

• the data subjects themselves, their representatives or proxies, for carrying out commercial or contractual relationships;
• exhibitors, co-exhibitors, organisers, co-organisers, service providers and other business or contractual partners of EUROEXPO FAIRS SRL;
• central and local public authorities, judicial authorities, the police, the prosecutor’s office (within the limits of the law or following express requests), banks, bailiffs, insurance and reinsurance companies, market research organisations (for statistical purposes).

Marketing and newsletter

The data provided (such as first name and surname, email address, fax or telephone number and postal address) may be processed, with respect for your rights, in particular the right to information and the right to object, for the following purposes: marketing, including direct marketing, competitions, promotional lotteries and commercial communications about the services of EUROEXPO FAIRS SRL, including those developed together with a partner, by any means of communication, including electronic communications services. The data may be used for promotional purposes and for the products or services of EUROEXPO FAIRS SRL’s partners.

If we intend to use your data for direct marketing, after you have opted in, you will be informed beforehand. You can prevent such processing by ticking the appropriate options on the forms used to collect the data.

You can ask at any time for the processing of your data to stop. To stop receiving newsletters or information materials, you can unsubscribe using the “Unsubscribe” button in the messages you receive.

Video surveillance

Through its video surveillance systems, EUROEXPO FAIRS SRL processes images and other information that make it possible to identify persons. Images of identified or identifiable persons are personal data even if they are not linked to the person’s identification data or do not contain the person’s image but other information that can lead to identification (for example, a vehicle’s registration number).

The purpose is the monitoring and security of persons, premises and property, the prevention and fighting of crime, the fulfilment of legal obligations and the pursuit of legitimate interests. Recordings may be disclosed only to the data subject, their legal representatives or proxies, authorised representatives of EUROEXPO FAIRS SRL, criminal investigation bodies and courts, in accordance with the law.

Video recordings are kept for 30 days, except in situations expressly regulated by law or in well-justified cases. When the period expires, the recordings are destroyed or deleted.

How long we keep the data

We process the data throughout the period in which EUROEXPO FAIRS SRL carries out its activities, until you or your legal representative exercise the right to object or to erasure, except where the processing is based on a legal obligation or a legitimate interest. After the operations for which the data was collected have ended, if you have not exercised the right to object or to erasure, the data is archived for the period set out in EUROEXPO FAIRS SRL’s internal procedures and/or destroyed.

Data security

To prevent unauthorised use of the data and possible abuse, we use security methods and technologies, together with appropriate working policies and procedures. However, the complete security of data transmitted over the internet cannot be absolutely guaranteed. Once received, the data is protected by strict procedures and measures against unauthorised or unlawful use, destruction, accidental loss or disclosure.

Transfers outside the EU and the EEA

Data transfers outside the European Union and the European Economic Area may be made only under the conditions set out in national and European legislation on the protection of personal data and on the free movement of such data.

Your rights

In your relationship with EUROEXPO FAIRS SRL you have the following rights, as provided by law:

• the right of access to data;
• the right to rectification;
• the right to erasure of data;
• the right to restriction of processing;
• the right to data portability;
• the right to object;
• the right not to be subject to an automated individual decision-making process.

Where processing is based on consent, you can withdraw it at any time, in writing, without affecting the lawfulness of the processing carried out before the withdrawal. You can object at any time, free of charge and without justification, to the processing of your data for direct marketing purposes, including through the unsubscribe function in messages. For other purposes you can object free of charge, on well-founded and legitimate grounds relating to your situation, except where EUROEXPO FAIRS SRL demonstrates compelling legitimate grounds that override your interests or where the purpose is the establishment, exercise or defence of a legal claim.

If rights are exercised in a manifestly unfounded, unjustified or excessive manner, in particular because of their repetitive nature, EUROEXPO FAIRS SRL may charge a reasonable fee, taking into account administrative costs, or may refuse to act on the request.

How to exercise your rights

Send a written, dated and signed request to the Personal Data Specialist of EUROEXPO FAIRS SRL:

• by email: data.protection@euroexpo.ro;
• by post: EUROEXPO FAIRS SRL, Bucharest, 7 Expoziției Boulevard, Sector 1, postal code 012101.

In addition to these rights, you can lodge a complaint with the National Supervisory Authority for Personal Data Processing (ANSPDCP), www.dataprotection.ro.

Cookies

The website uses cookies, managed through a consent tool. The cookie categories and how you can change your choices are described on the GDPR: your rights and cookies page.

Terms and conditions

Use of the website is subject to this policy and to the Terms and Conditions. EUROEXPO FAIRS SRL’s general, technical and participation conditions on data protection are an integral part of the participation contract.